Data Stewards

Data Stewards are an integral part of the Data Governance Structure at Illinois State. They are primarily director-level individuals who manage the lifecycle of one or more sets of Institutional Data.

Data Stewards are tasked to:

1. Review policies and procedures related to their responsibilities and
2. Participate in discussions or issues relevant to the group.

Data Domain	Data Grouping
Office of the President	Student, Faculty and Sponsored Accounts
Finance & Planning	Budget Management (Budget Allocations, Departments, Position Funding, Merit Allocations)
Finance & Planning	Device and User information
Finance & Planning	EHS Compliance, Reporting, Incidents
Finance & Planning	GL Structure, Vouchers, JE, Financial Statements, Travel
Finance & Planning	Job Related Data, Position Description, Performance, Applicant Tracking, Insurance and Retirement, Training and Learning, Time and Labor
Finance & Planning	Student Billing, Charges and Payments, Item Types, Collection Accounts, Contact and Balance Information
Finance & Planning	Payroll Data
Finance & Planning	Work Orders, Maintenance, Electronic Door Access, Physical Key management, Property Control, Sustainability
Office of the President	Athletic Compliance Data
Office of the President	Internal Audit Related data
Office of the President	Legal Advice, Policies and Procedures
Office of the President	OEOA Complaints, Accommodation Requests
Provost	Advising Notes, Appointments, Sessions and Attendees, New Student Programs Orientation
Provost	Application and Admissions Data
Provost	Assignment, Test Results, Blogs, Usage and Log Data
Provost	Catalog Data - Class, Course Catalog, Academic Structure, Calendar
Provost	Financial Aid Data
Provost	Graduate Application Data
Provost	Student Data - Enrollment, Transcripts, Transfer Credit, Test Credit, Class and Course Data Entry
Student Affairs	Access and Accommodation Services and Usage
Student Affairs	Emergency Activities, Business Continuity
Student Affairs	HIPAA: Health Records and Service Usage, Pharmacy and Lab data
Student Affairs	Housing Data
Student Affairs	Law Enforcement Records, Security Camera Recordings
Student Affairs	Retail and Residential Dining Data and Usage
Student Affairs	Student Conduct Incidents
Student Affairs	Student Mental Health Records and Service Data
University Advancement	Donor Data
University Advancement	Gift Data
Provost	Student Participation, Class Evaluations, Faculty Teaching Evaluations, Accreditation and Centers within the Mennonite College of Nursing
Provost	Student Participation, Class Evaluations, Faculty Teaching Evaluations, Accreditation and Centers within the College of Business
Provost	Student Participation, Class Evaluations, Faculty Teaching Evaluations, Accreditation and Centers within the College of Arts and Sciences
Provost	Student Participation, Class Evaluations, Faculty Teaching Evaluations, Accreditation and Centers within the College of Applied Science and Technology
Provost	Student Participation, Class Evaluations, Faculty Teaching Evaluations, Accreditation and Centers within the College of Education
Provost	Student Participation, Class Evaluations, Faculty Teaching Evaluations, Accreditation and Centers within the Wonsook Kim College of Fine Arts
Provost	Student Participation, Class Evaluations, Faculty Teaching Evaluations, Accreditation and Centers within Milner Library
Provost	Annual Faculty Evaluations and Tenure and Tenure Track Faculty Employment Data
Provost	Research Data
Provost	International Studies, Visa Status, INTO/Student Immigration
Provost	Faculty/Staff Training via the Center for Integrated Professional Development Content and Attendance Tracking
Provost	Survey Data
Provost	Conference Schedule, Attendees
Finance & Planning	Departmental deposits, Cash Travel Advances
Finance & Planning	University Insurance, Accident Reporting and Risk Management
Finance & Planning	Redbird Card Usage, Payment, Banking information, Ecommerce (including PCI Compliance)
Finance & Planning	Puchase Agreements, P-card, BEP and Supplier Diversity
Finance & Planning	Project Management, Architecture Plans, Construction, Space management, Engineering, Furniture, Real Estate, Lease Management
Finance & Planning	Building Access, Craft Trades, Heating and Cooling maintenance, Moving and Hauling, Property Control, Sustainability, Work Management
Finance & Planning	Parking Enforcement, Violations, Fleet, Grounds, Building Services, Motor Assistance, Recycling
Finance & Planning	Energy Mgmt, Heating Plant, Utilities
Finance & Planning	IT Service Requests and Incidents, Changes Records and IT Performance
Student Affairs	Recreation Data and Service Usage
Student Affairs	Career Service Usage and Employer Contacts
Student Affairs	Engagement in Civic Activities
Student Affairs	Fraternity and Student Life Data
Student Affairs	Student Activities and RSO data
Student Affairs	Commencement Data
Student Affairs	Bone Student Center Data and Events
Student Affairs	Health Prevention, Health Education, and Campus Wellness Data
Student Affairs	Multicultural Center Data and Usage
Student Affairs	Birdtracks, Student Survey Data
University Advancement	University Licensing
University Advancement	Alumni Activities and Engagement
Office of the President	Athletic Ticket Holders, Kid's Club, Donor, Sponsorships/Redbirdsportsproperties
Office of the President	Athletic Business Operations, Property Operations (arenas/fields)
Office of the President	Athletic Training Data
Office of the President	FOIA Data
University Governance Boards	Records Managed within the Academic Senate Office Related to Proceedings and Work Completed by the Academic Senate and Related Committees